GST Invoicing

GST Invoicing

Learn how to create an invoice as per GST invoice rules

Streamlined GST invoicing systems help businesses increase sales, minimize outstanding receivables, gain greater insights into their operations, and simplify GST return filing.

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    GST Invoicing and Returns Filing Software

    Streamlined GST invoicing systems help businesses increase sales, minimize outstanding receivables, gain greater insights into their operations, and simplify GST return filing.

    Small and medium-sized firms can benefit greatly from billing software that includes GST and all invoice capabilities, including estimates, online statements and payments, receivables management, eWay bill portal, and GST filing.

    For millions of businesses, the implementation of GST in 2017 forced adjustments to the invoice structure. The GST Tax Invoice, Credit, and Debit Note Rules detail the format for sending GST invoices as well as the rules that apply.

    GST invoices are automatically generated by ledgers in accordance with the GST rules and regulations.

    Checklist for GST Tax Invoice Requirements

    According to the GST laws and regulations, all invoices produced by GST-registered entities must include the following information:

    • Name, address, and GSTIN of the supplier
    • A consecutive serial number that does not exceed sixteen characters in one multiple series contains alphabets or numerals or special characters hyphen or dash( – or / ) respectively and any combination thereof, unique for a financial year.
    • Issuing Date of the serial number
    • Name, address, and GSTIN or UIN, if registered, of the recipient.
    • Name and address of the recipient and the address of delivery, along with the state’s name and code, if the recipient is unregistered and where taxable value is fifty thousand or more.
    • HSN code of goods or Accounting Code of services
    • Description of the goods or services
    • Quantity in case of goods and unit or unique quantity code thereof
    • The total value of the supply of goods or services or both
    • The taxable value of supply of goods or services or both taking into consideration the discount or reduction, if any
    • Rate of tax (central tax, state tax, integrated tax, Union territory tax or cess)
    • Amount of tax charged concerning the taxable goods or services (central tax, state tax, integrated tax, Union territory tax, or cess)
    • Place of supply along with the name of the state, in case of a supply in the course of interstate trade or commerce
    • Address of delivery which is different from the place of supply
    • Whether the tax is payable on a reverse charge basis and
    • The signature or digital signature of the supplier or his/her authorized representative.

    When should Invoice be issued under GST?

    When payment for goods or services is received or reasonably assured, or when the goods or services are given, a GST invoice is issued.

    If goods and services are provided but payment is not received, an invoice must be given within 30 days, regardless of the state of the receivable.

    It should be noted that with the production of tax invoices, the supplier becomes responsible for remitting GST to the government, even if the consumer does not pay.

    As a result, the provider can issue an estimate if payment is not reasonably secured and the products or services have not been delivered.

    Procedure for issuing GST invoice

    All of the GST invoices must be prepared in triplicate in case of the supply of goods
    • The original copy should be marked as ORIGINAL FOR RECIPIENT.
    • The duplicate copy should be marked as DUPLICATE FOR THE TRANSPORTER.
    • The Triplicate copy should be marked as TRIPLICATE FOR SUPPLIER.
    In case of the supply of services, the invoices should be prepared in duplicate
    • The original copy should be marked as ORIGINAL FOR RECIPIENT.
    • The duplicate copy should be marked as DUPLICATE FOR SUPPLIER.

    Need any further assistance with business compliances and filings?

    Pay as you go to get better pricing.

    No Hidden Fees – All-Inclusive Pricing

    Basic
    Free /

    • Unlimited Users
    • Up to 500 Estimates
    • Up to 500 Invoices
    • Up to 500 Purchase Invoices
    • Up to 500 Purchase Orders
    • GSTR-3B Return Filing
    • GSTR-1 Return Filing
    • Import or Export to Excel
    • Phone, Chat & Email Support

    Standard
    5899 /

    • Unlimited Users
    • Up to 5000 Estimates
    • Up to 5000 Invoices
    • Up to 5000 Purchase Invoices
    • Up to 5000 Purchase Orders
    • GSTR-3B Return Filing
    • GSTR-1 Return Filing
    • GSTR-4 Return Filing
    • GSTR-9 Return Filing
    • Input Tax Credit Reconciliation
    • GST eWay Bill
    • GSTN API Connect to File Directly
    • Import or Export to Tally
    • Phone, Chat & Email Support

    Basic
    9899 /

    • Unlimited Users
    • Unlimited Estimates
    • Unlimited Invoices
    • Unlimited Purchase Invoices
    • Unlimited Purchase Orders
    • GSTR-3B Return Filing
    • GSTR-1 Return Filing
    • GSTR-4 Return Filing
    • GSTR-9 Return Filing
    • Input Tax Credit Reconciliation
    • GST eWay Bill
    • GSTN API Connect to File Directly
    • Import or Export to Excel
    • Import or Export to Tally
    • Phone, Chat & Email Support

    Frequently Asked Questions

    The invoice date is when the invoice is created in the bill book, and the due date is when the invoice payment is due.

    In the case of GST payable by reverse charge, it is also important to state on the GST invoice that the tax is paid via reverse charge.

    Yes, the invoice serial number must be kept up to date. An individual may modify the format by notifying the GST department official in writing and explaining the cause for the change.

    Yes, you can digitally sign an invoice through DSC.

    Any person who is registered under the act and purchases goods and services from an unregistered person must issue the payment voucher as a tax invoice, according to the GST Tax Law.

    If the value of the supply is less than Rs.200, an invoice is provided and is subject to requirements.

    A registered person can issue an invoice for taxable and exempt goods and services to an unregistered person.

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